I helped plan out the Info Session and Panel as Equality Focus’ activity contribution to Human Rights Week and Write for Rights.
We managed to pull in enough people to fill up the venue, a classroom on fifth floor, which was encouraging. However, I also believe we should keep in mind that a noticeable portion of the audience were friends of Equality Focus members. Although, their presences still mean we are spreading information about gender, we might have to work harder on reaching and persuading a wider audience.
Because Equality Focus has done the Info Session and Panel before, we had a framework to work with. Most of the changes to our initial planning were the venue location and the time period for advertising the event. We couldn’t get into contact with the Voices for Refugees group to find out our venue for the event, and we couldn’t finalize the poster design without the venue information.
To solve the dilemma, I found the Voices for Refugees classroom and asked them in person our problem. They gave us our venue within a day. However, this meant our poster was completed on Friday, not leaving us much time to inform people. So, I decided to focus on advertising to the boarding house over the weekend then spend Monday morning and after school with the other two executives putting up posters around the school.
For the future, I would have to make sure our venue is decided early in the preparation process and that advertisement starts around two weeks before the event.
